Application Name: U-Track
Developed & Operated by: Vxtry Infotech Industry Pvt. Ltd.
1. Introduction
1.1 This Data Retention Policy defines the framework governing the retention, archival, storage, and disposal of data collected through the U-Track Application and Web Portal.
1.2 U-Track is deployed for railway infrastructure monitoring, including track laying, fiber optic installation, electrical junction implementation, and geo-tag-based supervision.
1.3 The purpose of this policy is to ensure that project data is retained for appropriate durations in compliance with railway contractual requirements and applicable Indian laws.
1.4 This policy applies to all vendor users, railway authorities, administrators, and authorized personnel accessing the system.
2. Categories of Data Retained
2.1 User identification information (name, designation, vendor organization).
2.2 Geo-tag coordinates (latitude and longitude).
2.3 Time-stamped location records.
2.4 Railway track laying and infrastructure progress data.
2.5 Uploaded site photographs and documentation.
2.6 System audit logs and activity records.
2.7 Authentication and login history logs.
All such data is considered sensitive project information and is retained in accordance with this policy.
3. Retention Duration
3.1 Project execution data shall be retained for the full duration of the railway project.
3.2 Post-project archival retention may extend for a minimum period as defined in contractual agreements or railway guidelines.
3.3 Audit logs may be retained for compliance and investigation purposes.
3.4 Authentication logs may be retained for security monitoring and review.
3.5 Retention duration may vary depending on project classification and regulatory requirements.
4. Archival Procedures
4.1 Completed project data may be archived in secure storage environments.
4.2 Archived data shall remain encrypted and access-controlled.
4.3 Access to archived records shall require administrative authorization.
4.4 Archived data may be retrieved for audit, compliance, or regulatory review.
5. Data Deletion & Disposal
5.1 Data shall be deleted only after the expiration of the required retention period.
5.2 Secure deletion mechanisms shall be used to prevent data recovery.
5.3 Partial deletion requests may be subject to railway authority approval.
5.4 Backup systems shall be purged in accordance with deletion schedules.
6. Legal & Regulatory Compliance
6.1 Data retention practices comply with applicable Indian laws and railway contractual requirements.
6.2 Data may be preserved beyond standard retention periods if required by law, regulatory order, or ongoing investigation.
6.3 In case of legal proceedings, relevant data may be retained until resolution of the matter.
7. Data Integrity During Retention
7.1 Retained data shall be protected against unauthorized modification.
7.2 Audit trails shall record any authorized data access.
7.3 Integrity checks may be implemented to ensure data consistency.
7.4 Periodic reviews may be conducted to validate retention compliance.
8. Vendor Responsibilities
8.1 Vendors shall not independently delete or alter project records without authorization.
8.2 Vendor access to historical data may be limited upon project completion.
8.3 Vendors must ensure that locally stored data on devices is synchronized and secured.
8.4 Any unauthorized attempt to remove or destroy project data may result in disciplinary action.
9. Backup Retention
9.1 Automated backups shall be maintained at defined intervals.
9.2 Backup data shall be stored in secure environments.
9.3 Backup retention cycles shall align with project and regulatory requirements.
9.4 Restoration procedures shall be periodically tested to ensure data recoverability.
10. Policy Updates
10.1 This Data Retention Policy may be revised to address regulatory changes or operational needs.
10.2 Updated versions will be published within the U-Track portal.
10.3 Continued use of the system constitutes acceptance of updated retention practices.
11. Contact Information
For data retention or archival-related inquiries:
Vxtry Infotech Industry Pvt. Ltd.
📧 support@u-track.online
📧 info@vxtry.com
📞 +91-9911315499